BYLAWS

ARTICLE I

Membership

SECTION 1. Eligibility - There shall be four (4) types of Memberships –

(a) Regular open to all persons who are 18 years of age and older, who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club and the Code Of Ethics;

(b) Household open to 2 regular memberships,18 years of age or older residing in the same household. Each shall have one vote and shall be eligible to hold office;

(c) Associate open to all persons 18 years of age or older. Associate members may not vote, hold office or serve as a committee chair; hence they are not included in the makeup of a quorum.

(d) Junior open to all persons under 18 years of age who subscribe to the purposes of this Club. Junior members cannot vote or hold office. Membership may be converted to regular membership upon reaching their 18th birthday. Election will follow the same process as for regular membership. Juniors will not be assessed dues.

All must be in good standing with The American Kennel Club and subscribe to the purposes of the GREAT LAKES POMERANIAN CLUB. While membership is to be unrestricted as to residence, the club’s primary purpose is to be representative of the breeders and exhibitors in its geographical area.

 

SECTION 2. Dues – Membership dues shall not exceed $50 per year, payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the month of November the Treasurer shall send to each member a statement of dues for the ensuing year.

 

SECTION 3. Election to Membership - Each applicant for membership shall apply on a form as approved by the board of directors and which shall provide that the applicant agrees to abide by the constitution and bylaws and the rules of The American Kennel Club. The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues payment for the current year. All applications are to be filed with the Secretary and each application is to be read at the first meeting of the club following its receipt. At the next club meeting the application will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant. Applicants for membership who have been rejected by the club may not reapply within six months after such rejection.

 

SECTION 4. Termination of Membership – Membership may be terminated by:

(a) By resignation – Any member in good standing may resign from the club upon written notice to the Secretary, but no member may resign when in debt to the club. Obligations other than dues are considered a debt to the club and must be paid in full prior to resignation.

(b) By lapsing – A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid (for 30) days after the first day of the fiscal year; however, the board may grant an additional (30 days) of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.

(c) By expulsion – A membership may be terminated by expulsion as provided in Article VI of these bylaw.

 

ARTICLE II

Meetings and Voting

SECTION 1. Club Meetings – Meetings of the club shall be held quarterly in the Great Lakes area at such hour and place as may be designated by the board of directors. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20 percent of the regular members in good standing.

SECTION 2. Special Club Meetings – Special club meetings may be called by the President, or by a majority vote of the members of the board who are present and voting at any regular or special meeting; and shall be called by the Secretary upon receipt of a petition signed by three members of the club who are in good standing. Such special meetings shall be held in the Great Lakes area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other club business may be transacted thereat. The quorum for such a meeting shall be 20 percent of the members in good standing. SECTION 3. Board Meetings – Meetings of the board of directors shall be held as needed either before of after the regular club meeting within the Great Lakes area or via telephone conference call or via video conference at such hour and place as designated by the board. Written notice of each such meeting shall be mailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the board.

SECTION 4. Special Board Meetings – Special meetings of the board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three members of the board. Such special meetings shall be held in the Great Lakes area at such place, date and hour as may be designated by the person authorized herein to call such meeting. Written notice of such meeting shall be mailed by the Secretary at least 5 days and not more than 10 days prior to the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. The quorum for such a meeting shall be a majority of the board.

SECTION 5. Voting – Each regular member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the club at which he is present. Proxy voting will not be permitted at any club meeting or election. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot cast by mail.

 

ARTICLE III

Directors and Officers

SECTION 1. Board of Directors – The board shall be comprised of the officers and 3 other persons, all of whom shall be members in good standing and all of whom shall be elected for 2 year terms at the club’s annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the board of directors.

SECTION 2. Officers – The club’s officers, consisting of President, Vice President, Secretary and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.

(a) The President shall preside at all meetings of the club and of the board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.

(b) The Vice President shall have the duties and exercise the powers of the President incase of the President’s death, absence or incapacity.

(c) The Secretary shall keep a record of all meetings of the club and of the board and of all matters of which a record shall be ordered by the club; have charge of the correspondence, notify members or meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the club with their address, which shall be sent to any member in good standing , upon written request, not more than once every club year, and carry out such other duties as are prescribed in these bylaws.

(d) The Treasurer shall collect and receive all monies due or belonging to the club. Monies shall be deposited in a bank designated by the board, in the name of the club. The books shall at all times be open to inspection by the board and a report shall be given at every meeting on the condition of the club’s finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all monies received and expended during the previous fiscal year. The Treasurer shall become bonded if the treasury exceeds $10,000 in such amount as the board of directors shall determine. At the end of each 2 year term, the treasurer, shall have bank statements available for review to reconcile the treasurers reports.

SECTION 3. Vacancies – Any vacancies occurring on the board or among the offices during the years shall be filled until the next annual election by a majority vote of the members of the board at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the board.

 

ARTICLE IV

The Club Year, Annual Meeting, Elections

SECTION 1. Club Year – The club’s fiscal year shall begin on the first day of January and end on the last day of December. The club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

SECTION 2. Annual Meeting – The annual meeting shall be held in the fourth quarter, at which officers and directors for the ensuing club year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office in January of the ensuing calendar year. Each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.

SECTION 3. Elections – The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The 4 nominated candidates for other positions on the board, 3 of which receive the greatest number of votes for such positions shall be declared elected, the forth shall be declared alternate.

SECTION 4. Nominations – No person may be a candidate in a club election who has not been nominated. During the 2nd quarter, the board shall select a Nominating Committee, consisting of 3 members and 2 alternates, not more than one of who may be a member of the board. The Secretary shall immediately notify the committeemen and alternates of their selection. The board shall name a chairman for the committee and it shall be such person’s duty to call a committee meeting, which shall be held on or before July15th.

(a) The committee shall nominate one candidate for each office and positions on the board and, after securing the consent of each person in writing so nominated shall immediately report their nominations to the Secretary in writing.

(b) Upon receipt of the Nominating Committee’s report, the Secretary shall, at least two weeks before the 3rd quarter meeting, notify each member in writing of the candidates nominated.

(c) Additional nominations may be made at the 3rd quarter meeting by any regular member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position.

(d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

ARTICLE V

Committees

SECTION 1. The board may each year appoint standing committees to advance the work of the club in such matters as dog shows, obedience trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.

SECTION 2. Any committee appointment may be terminated by a majority vote of the full membership of the board upon written notice to the appointee; and the board may appoint successors to those persons whose services have been terminated.

ARTICLE VI

Discipline

SECTION 1. American Kennel Club Suspension – Any member who is suspended from all the privileges of The American Kennel Club automatically shall be suspended from the privileges of The Great Lakes Pomeranian Club for a like period.

SECTION 2. Charges – An individual member may prefer charges against another individual member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $ 75 which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the board or present them at a board meeting, and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than 3 weeks or more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges and the specifications to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

SECTION 3. Board Hearing – The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than 6 months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing club meeting which considers the board’s recommendation. Immediately after the board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board’s decision and penalty, if any.

SECTION 4. Expulsion – Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board’s finding and recommendation, and shall invite, the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board’s suspension shall stand.

ARTICLE VII

Amendments

SECTION 1. Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by the Secretary for a vote within 3 months of the date the petition was received by the Secretary.

SECTION 2. The Constitution and Bylaws may be amended at any time provided a copy of the proposed amendment has been mailed by the Secretary to each member accompanied by a ballot on which he may indicate his choice for/or against the action to be taken. The notice shall specify a date not less than thirty (30) days after the date of mailing by which date the ballots must be returned to be counted by an appointed committee, who shall send a copy of the teller’s report to the Secretary. The favorable vote of two-thirds (2/3) within the time limit shall be required to effect any such amendment. A dual envelope procedure shall be followed in handling such ballots, to assure secrecy of the vote.

SECTION 3. No amendment to the constitution bylaws that is adopted by the club shall become effective until it has been approved by the Board of Directors of The American Kennel Club (AKC Member Clubs only).

ARTICLE VIII

Dissolution

SECTION 1. The club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.

ARTICLE IX

Order of Business

SECTION 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follow:

 Roll Call

 Minutes of the Last Meeting

 Report of the President

 Report of the Vice President

 Report of the Secretary

 Report of the Treasurer

 Report of the Committees

 Election of Officers & Board (annual meeting)

 Election of New Member

 Unfinished Business

 New Business

 Adjournment

SECTION 2. At the meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

 Reading of Minutes of Last Meeting

 Report of the Secretary

 Report of the Treasurer

 Report of the Committees

 Unfinished Business

 New Business

 Adjournment

 

ARTICLE X

Parliamentary Authority

SECTION 1. The rules contained in the current edition of “Roberts Rules of Order, Newly Revised” shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the club may adopt.